Accounting Associate

Hourly/Non-exempt

Reports to: Director of Accounting and Administration

Responsible for processing of mail, recording payments, responding to inquiries, general banking reconciliation and policy assembly.

Essential Responsibilities:

• 1. Process all outgoing mail for transporting to the Post Office. Perform post office counter services including purchasing stamps and other shipping procedures. Pick up mail from the post office box. Give any “Return Receipts” to appropriate staff. Place Certificates of Mailing in appropriate binder.
• 2. Open, date stamp, sort and distribute all incoming mail; deliver mail marked “Personal & Confidential” unopened; pull any mail received in error, determine disposition of the same and process accordingly.
• 3. Prepare endorsements for mailing, including attaching invoices for additional premium due.
• 4. Occasionally process mass mailings to agencies.
• 5. Update computer with postage and totals and place postage on meter as necessary.
• 6. Scan paper documents and digitally attach to appropriate file.
• 7. Answers phone promptly in a pleasant and friendly manner. Determine the nature of the call. Assist the caller when possible or direct to the appropriate personnel.
• 8. Complete special assignments by stuffing and labeling envelopes, sorting, collating and stapling material for external distribution.
• 9. Take credit card and echeck payments via phone and enter into the system. Review each transaction to ensure 100% accuracy.
• 10. Enter premium payments received by mail. Run credit cards and ACH reports. Create a tape of the checks. Ensure all are balanced and then post payments. Run checks through scanner. Reinstate cancellations as necessary and mail appropriate notices.
• 11. Prepare letters for returned checks, paid accounts, cancelled policies and print invoices.
• 12. Check “Accounting” and “Credit Card” email inboxes; forward to appropriate individual, if necessary.
• 13. Upload and download ACH and credit card payments.
• 14. Be willing to do what it takes, even if it is outside the stated position description, to contribute to the overall success of Midstate Mutual.

Experience and Skills Required:

• • Associates Degree or equivalent experience
• • Minimum of one year previous office experience
• • High attention to detail
• • Strong communication skills
• • Working knowledge of Microsoft Office Suite
• • Organized work style
• • Time management skills and ability to prioritize

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

To apply, please email your resume to Kathy Barany, Human Resources, [email protected]